Privacy Notice
We are Bionutrition Limited trading as rulebook+. We’re a company registered in England and Wales with company number 13030851. In this privacy notice we will refer to ourselves as ‘we’, ‘us’ or ‘our’.
1. Key Definitions
| General Category | Types of Personal Data in that category |
|---|---|
| Contact Information | This is information relating to your contact details such as e-mail address, addresses, telephone numbers |
| Account Information | This is information relating to your account with us including username and password. |
| Payment Information | This is information relating to the methods by which you provide payment to us such as bank account details, credit or debit card details and details of any payments (including amounts and dates) which are made between us. |
| Transaction Information | This is information relating to transactions between us such as details of digital content provided to you and any returns details. |
Details of how and why we use personal information
2.2 We are only able to use your personal information for certain legal reasons set out in data protection law. There are legal reasons under data protection law other than those listed below, but in most cases, we will use your personal information for the following legal reasons:
- Contract Reason: this is in order to perform our obligations to you under a contract we have entered into with you;
- Legitimate Interests Reason: this is where the use of your personal information is necessary for our (or a third party’s) legitimate interests, so long as that legitimate interest does not override your fundamental rights, freedoms or interests.
- Legal Obligation Reason: this is where we have to use your personal information in order to perform a legal obligation by which we are bound;
- Consent Reason: this is where you have given us your consent to use your personal information for a specific reason or specific reasons.
2.3 So that we are able to provide you with services, we will need your personal information. If you do not provide us with the required personal information, we may be prevented from supplying the services.
2.4 It is important that you keep your personal information up to date. If any of your personal information changes, please contact us as soon as possible to let us know. If you do not do this then we may be prevented from supplying services to you.
2.5 Where we rely on consent for a specific purpose as the legal reason for processing your personal information, you have the right under data protection law to withdraw your consent at any time. If you do wish to withdraw your consent, please contact us using the details set out at the beginning of this notice. If we receive a request from you withdrawing your consent to a specific purpose, we will stop processing your personal information for that purpose, unless we have another legal reason for processing your personal information, in which case, we will confirm that reason to you.
| Purpose | Legal Reason(s) for using the personal information |
|---|---|
| To enrol you as a customer | Contract Reason. Legitimate Interests Reason in order to offer you digital content which helps us to develop our business |
| To process your order, which includes taking payment from you, advising you of any updates in relation to your order or any enforcement action against you to recover payment. | Contract Reason. Legitimate Interests Reason in order to recover money which you owe us |
| To improve the goods, services, and/or digital content which we supply | Legitimate Interests Reason (in order to improve the digital content for future customers and to grow our business |
| To understand how customers and visitors to our website use the website and interact with it via data analysis | Legitimate Interests Reason (to improve and grow our business, including our website, and to understand our customer’s needs, desires and requirements) |
2.7 Sometimes we may anonymise personal information so that you can no longer be identified from it and use this for our own purposes. In addition, sometimes we may use some of your personal information together with other people’s personal information to give us statistical information for our own purposes. Because this is grouped together wither other personal information and you are not identifiable from that combined data we are able to use this.
2.8 Under data protection laws we can only use your personal information for the purposes we have told you about, unless we consider that the new purpose is compatible with the purpose(s) which we told you about. If we want to use your personal information for a different purpose which we do not think is compatible with the purpose(s) which we told you about then we will contact you to explain this and what legal reason is in place to allow us to do this.
3. Details of how we collect personal information and special information
3.1 We usually collect Identity Information,Contact Information, Payment Information ,Transaction Information, directly from you when you fill out a form, purchase goods or digital content from us, contact us by e-mail, telephone, in writing or otherwise.
3.1 We usually collect Identity Information,Contact Information,Payment Information,Transaction Information, directly from you when you fill out a form, or questionnaire, purchase goods, services and/or digital content from us, contact us by e-mail, telephone, in writing or otherwise.
3.2 We may receive some of your personal information from third parties or publicly available sources. This includes: (a) Contact Information and Payment Information from our selected third-party suppliers, such as Stripe (b) Identity Information and Contact Information from publicly available sources such as Companies House (c) Website, Device and Technical Information from third parties such as analytics providers (like Google);
3.3 We may also receive Website, Device and Technical Information automatically from technologies such as cookies which are installed on our website. To find out more about these please see our cookie policy which is available here.
4. Details about who personal Information may be shared with
4.1 We may need to share your personal information with other organisations or people. These organisations include: (a) Third parties who are not part of our group. These may include: (i) Suppliers: such as IT support services, payment providers, administration providers, marketing agencies. (ii) Government bodies and regulatory bodies: such as HMRC, fraud prevention agencies. (iii) Our advisors: such as lawyers, accountants, auditors, insurance companies who are based in. (iv) E-mail platforms (b) any organisations which propose to purchase our business and assets in which case we may disclose your personal information to the potential purchaser.
4.2 Depending on the circumstances, the organisations or people who we share your personal information with will be acting as either Data Processors or Data Controllers. Where we share your personal information with a Data Processor we will ensure that we have in place contracts, which set out the responsibilities and obligations of us and them, including in respect of security of personal information.
4.3 We do not sell or trade any of the personal information which you have provided to us.
4. Details about who personal Information may be shared with
4.1 We may need to share your personal information with other organisations or people. These organisations include: (a) Third parties who are not part of our group. These may include: (i) Suppliers: such as IT support services, payment providers, administration providers, marketing agencies. (ii) Government bodies and regulatory bodies: such as HMRC, fraud prevention agencies. (iii) Our advisors: such as lawyers, accountants, auditors, insurance companies who are based in. (iv) E-mail platforms (b) any organisations which propose to purchase our business and assets in which case we may disclose your personal information to the potential purchaser.
4.2 Depending on the circumstances, the organisations or people who we share your personal information with will be acting as either Data Processors or Data Controllers. Where we share your personal information with a Data Processor we will ensure that we have in place contracts, which set out the responsibilities and obligations of us and them, including in respect of security of personal information.
4.3 We do not sell or trade any of the personal information which you have provided to us.
5. Details about transfers to countries outside of the EEA
5.1 We do not transfer your personal information outside of the EEA.
6. Details about how long we will hold your personal information
6.1 We will only hold your personal data for as long as is necessary. How long is necessary will depend upon the purposes for which we collected the personal information (see section 4 above) and whether we are under any legal obligation to keep the personal information (such as in relation to accounting or auditing records or for tax reasons). We may also need to keep personal information in case of any legal claims, including in relation to any guarantees or warranties which we have provided with the digital content.
6.2 You can contact us (using the details at the beginning of this notice) to request a copy of our retention policy which sets out how long different types of personal data will be kept for.
7. Automated decision making
7.1 ‘Automated decision making’ is where a decision is automatically made without any human involvement. Under data protection laws, this includes profiling. ‘Profiling’ is the automated processing of personal data to evaluate or analyse certain personal aspects of a person (such as their behaviour, characteristics, interests and preferences).
7.3 We do carry out automated decision making (including profiling) which produces a legal effect or similarly significant effect on you. If we do decide to do this then we will notify you and we will inform you of the legal reason we are able to do this.
8. YOUR RIGHTS UNDER DATA PROTECTION LAW
8.1 Under data protection laws you have certain rights in relation to your personal information, as follows: (a) Right to request access: (this is often called ‘subject access’). This is the right to obtain from us a copy of the personal information which we hold about you. We must also provide you with certain other information in response to these requests to help you understand how your personal information is being used. (b) Right to correction: this is the right to request that any incorrect personal data is corrected and that any incomplete personal data is completed. (c) Right to erasure: (this is often called the “right to be forgotten”). This right only applies in certain circumstances. Where it does apply, you have the right to request us to erase all of your personal information. (d) Right to restrict processing: this right only applies in certain circumstances. Where it does apply, you have the right to request us to restrict the processing of your personal information. (e) Right to data portability: this right allows you to request us to transfer your personal information to someone else. (f) Right to object: you have the right to object to us processing your personal information for direct marketing purposes. You also have the right to object to us processing personal information where our legal reason for doing so is the Legitimate Interests Reason (see section 4 above) and there is something about your particular situation which means that you want to object to us processing your personal information. In certain circumstances you have the right to object to processing where such processing consists of profiling (including profiling for direct marketing).
8.2 In addition to the rights set out in section 10.1, where we rely on consent as the legal reason for using your personal information, you have the right to withdraw your consent. Further details about this are set out in section 4.5.
8.3 If you want to exercise any of the above rights in relation to your personal information, please contact us using the details set out at the beginning of this notice. If you do make a request then please note: (a) we may need certain information from you so that we can verify your identity; (b) we do not charge a fee for exercising your rights unless your request is unfounded or excessive; and (c) if your request is unfounded or excessive then we may refuse to deal with your request.
9. Marketing
9.1 You may receive marketing from us about similar goods and services, where either you have consented to this, or we have another legal reason by which we can contact you for marketing purposes.
9.2 However, we will give you the opportunity to manage how or if we market to you. In any e-mail which we send to you, we provide a link to either unsubscribe or opt-out, or to change your marketing preferences. If you have an account with us, you can login to your account and manage your preferences there too. DESCRIBE ANY OTHER METHODS To change your marketing preferences, and/or to request that we stop processing your personal information for marketing purposes , you can always contact us on the details set out at the beginning of this notice.
9.3 If you do request that we stop marketing to you, this will not prevent us from sending communications to you which are not to do with marketing (for example in relation to services / digital content which you have purchased from us).
9.4 We do not pass your personal information on to any third parties for marketing purposes.
10. Complaints
If you are unhappy about the way that we have handled or used your personal information, you have the right to complain to the UK supervisory authority for data protection, which is the Information Commissioner’s Office (ICO). Please do contact us in the first instance if you wish to raise any queries or make a complaint in respect of our handling or use of your personal information, so that we have the opportunity to discuss this with you and to take steps to resolve the position. You can contact us using the details set out at the beginning of this privacy notice.
11. Third Party Websites
Our website may contain links to third party websites. If you click and follow those links then these will take you to the third party website. Those third party websites may collect personal information from you and you will need to check their privacy notices to understand how your personal information is collected and used by them.